- Project Phases
Browse presentations related to the Lowell High School Project.
Module 1 – Eligibility Period (2015)
The MSBA Board of Directors votes to invite the district into this module based on the Statement of Interest for a project. The vote initiates a 270 day period for the district to complete requirements including initial compliance certification, creating a School Building Committee, completing an education profile questionnaire, summary of existing maintenance practices, design enrollment, community authorization to proceed and execution of the feasibility study agreement.
Module 2 – Forming the Project Team (2016)
The District procures the team of professionals using the MSBA’s procurement process and standard request for services. The district selects an Owner’s Project Manager (OPM), creates a Designer Selection Panel and certifies MCPPO requirements.
Module 3 – Feasibility Study (2017-2018)
The District and its team collaborate with the MSBA to document their educational program, generate an initial space summary, document existing conditions, establish design parameters, develop and evaluate alternatives, and recommend the most cost effective and educationally appropriate preferred solution to the MSBA Board of Directors for their consideration. During this phase, the Owner's Project Manager will submit on behalf of the District and its Designer a Preliminary Design Program (PDP) and a Preferred Schematic Report (SPR). Approval by the MSBA Board of Directors is required for all projects to proceed into schematic design.
Module 4 – Schematic Design (2018-2019)
The District and its team, in collaboration with the MSBA, develop a robust schematic design of sufficient detail to establish the scope, budget and schedule for the Proposed Project. The MSBA generates a Project Scope and Budget Agreement that documents the project scope, budget, schedule and MSBA financial participation to forward to the MSBA Board of Directors for their consideration. Approval by the MSBA Board of Directors is required for all projects in order for the MSBA to enter into a Project Scope and Budget Agreement and a Project Funding Agreement with the District.
Module 5 – Funding the Project (2019)
The District and MSBA staff establish and document the project scope, budget, schedule, and MSBA financial participation to forward to the MSBA Board of Directors for their approval. Approval by the MSBA Board of Directors establishes the MSBA participation in the proposed project. Upon Board approval of a proposed project, the District and the MSBA may enter into a Project Scope and Budget Agreement that defines the project scope, budget, schedule, and potential MSBA participation in the project. Once the District secures community authorization and financial support, the MSBA and the District enter into a Project Funding Agreement, which also defines the scope, budget and schedule for the project.
Module 6 – Detailed Design (2019-2020)
Design Development, Construction Documentation, and Bidding: The District and its team continue to advance the project and the MSBA continues to monitor the project to ensure it remains on track and meets the expectation of both the District and the MSBA as defined in the Project Funding Agreement. The MSBA monitors the projects against the total project budget throughout the Design Development, Construction Documentation, and Bidding Phases using the MSBA’s Cost Estimate Comparison Form, which must be updated by the OPM and included in each design submission. Following the award of the construction contract, the MSBA works with the district and its consultants to develop a revised project budget that reflects actual bid costs. The Project Funding Agreement will then be amended to reflect the revised budget. If at any point during the project, the District chooses to make changes to key personnel on the project team, these changes must be approved in writing by the MSBA.
Module 7 – Construction (Current)
During construction, the District and its team continue to collaborate with the MSBA to report on the progress of the project and to confirm that it remains on schedule and within budget, and meets the expectation of both the District and the MSBA as defined in the Project Funding Agreement ("PFA").
Module 8 – Completing the Project
As the project nears completion, and the contractor is finishing the punch list and demobilizing the site, the District should begin the process that will result in the MSBA making the final payment to the District. After the District has submitted its Final Request for Payment Reimbursement and all the items identified on the Index of Final Closeout, the MSBA can initiate the Draft Audit Report and send it to the District for its consideration. The MSBA performs the final audit to determine final total grant amounts and make the final payment.